What is campus recruiting software?

Campus recruiting software is the set of tools employers use to recruit students and recent graduates: career fair and event management, candidate relationship tools, applications and interview scheduling. ModernLoop handles the interview scheduling, from first rounds to superdays, connected to your ATS and your interviewers’ calendars.

Can ModernLoop schedule faculty search committee interviews and campus visits?

Yes. ModernLoop schedules group, panel, virtual and onsite interviews, so a committee’s first-round video interviews and a finalist’s campus visit can come from the same interview plan. The scheduling algorithm finds times that work for every committee member, and the Candidate Portal shows each finalist their itinerary.

Does ModernLoop work with Workday?

Yes. ModernLoop integrates with Workday Recruiting, as well as Greenhouse, Lever, Ashby and SmartRecruiters, with iCIMS coming soon. ModernLoop schedules hiring interviews, so it connects to your recruiting system rather than to student or admissions systems.

How do university recruiting teams schedule superdays?

A superday puts many candidates and interviewers into one day of rotating interviews. ModernLoop builds those schedules from interviewer availability and load, keeps one consistent video link for virtual interviews and shows each candidate their day in the Candidate Portal. Our superday guide walks through planning one.

Can students book their own interview times?

Yes. When a candidate moves to an interview stage in your ATS, Zero Click Scheduling sends a scheduling link, and the candidate picks a time from the interviewers’ real availability. Emails appear to come from the recruiter or hiring manager, and ModernLoop handles the time zones for students who are studying abroad.

Interview scheduling for higher education and campus recruiting

Campus recruiting means two jobs. Universities hire faculty and staff through search committees and campus visits; employers recruit students through first rounds, superdays and internships. Both mean a lot of interviews with very busy people. ModernLoop is the campus recruiting software that schedules them, from your ATS and your interviewers’ real calendars.

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Why interview scheduling is different in higher education

Higher education recruiting runs on committees, the academic calendar and recruiting seasons. Here is what makes it harder than a typical corporate loop, for universities and for the employers who recruit on campus.

Committees, not one manager

A faculty search runs through a committee of people who also teach, advise and do research. Finding an hour that works for all of them, candidate after candidate, is most of the work.

Campus visits run all day

A finalist’s visit strings together a job talk, a teaching demonstration, meetings with the chair and the dean, time with students and a meal or two. Every block has different people in it.

The same visit for every finalist

A fair search gives each finalist the same sessions and, where possible, the same people. That is hard to hold when every itinerary is rebuilt by hand.

The academic calendar rules

Teaching schedules, office hours, exams and breaks decide when anyone is free, on both sides of the table. Miss a window and the next one can be weeks away.

Students schedule around class

For employers, candidates fit interviews between lectures, labs and exams, sometimes from another time zone, while they interview with other employers at the same time.

Interviewers who volunteer

Campus interviews are often run by alumni and team members on top of their day jobs. Load them unevenly and your best interviewers are worn out before superday.

For colleges and universitiesThe loops we schedule for faculty and staff searches

Your search committee sets the process. ModernLoop finds the times, builds each candidate’s schedule and sends the calendar invitations, so the committee can spend its time on the candidates.

First-round committee interviews. Short video interviews between the search committee and a longer list of candidates. ModernLoop finds times that work for the whole committee and sends each candidate a scheduling link.

Campus visits. A day or two per finalist: job talk, teaching demonstration, the chair, the dean, faculty, students and HR. Build the visit once as an interview plan and every finalist gets the same sessions.

Staff and administrative hiring. Hiring manager screens and panel interviews for roles in advising, IT, finance, facilities and research administration. The same loops a corporate team runs, with more stakeholders in the room.

Academic leadership searches. Candidates for chair, director and dean roles meet faculty, staff, students and senior leaders across several sessions. ModernLoop schedules the group sessions and the one-on-ones as one loop.

For employers hiring students and new gradsThe loops we schedule for campus recruiting teams

University recruiting runs in seasons, for internships and new-grad roles alike, and every season is a sprint. Here is how ModernLoop runs one, from interviewer training to the last superday.

Train interviewers before the season

Interviewer Training adds new interviewers to live interviews as shadows and reverse shadows, so alumni and volunteers are ready before first rounds open.

First rounds that students book

As candidates move to first round in your ATS, Zero Click Scheduling sends each one a scheduling link. Students pick a time from your interviewers’ real availability, around their classes.

Superdays and final rounds

Many candidates, rotating panels, one day. ModernLoop schedules panel and onsite interviews around each interviewer’s availability and load. Read the superday guide.

Track the season as it runs

Reporting & Dashboards show scheduled and completed interviews against goals, so you spot backlogs while there is still time to clear them.

Let students book around their classes.

When a candidate moves to an interview stage in your ATS, Zero Click Scheduling sends a scheduling link, and the candidate picks a time from your interviewers’ real availability. Every interview keeps one consistent Zoom or Google Meet link.

Learn more

Education hiring by the numbers

Education employers made 266,000 hires in August 2026 and ended the month with 353,000 openings. These lines cover private educational services and state and local government education, so they include schools as well as colleges and universities.

266K

hires in private educational services and state and local government education in August 2026

U.S. Bureau of Labor Statistics, Job Openings and Labor Turnover Survey, August 2026 (preliminary)

353K

job openings in private educational services and state and local government education at the end of August 2026

U.S. Bureau of Labor Statistics, Job Openings and Labor Turnover Survey, August 2026 (preliminary)

How ModernLoop fits higher education

Set up each search or recruiting season once. After that, ModernLoop does the calendar work for every candidate.

Interview plans define each stage, from first round to campus visit, with the suitable interviewers for every session.
The scheduling algorithm uses candidate availability, interviewer availability and interviewer load to propose multiple schedules.
Interviewer profiles hold each person’s time zone, work hours, department and seniority.
Load balancing keeps the same few faculty and alumni from carrying every interview.
The Candidate Portal gives each candidate one branded place for their schedule, details and next steps.

Get the interview schedule template