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How Instacart Leveraged ModernLoop to Triple Interview Volume Without Hiring Additional Coordinators

Faced with challenges like volatile market demands and slow interviewer onboarding, Instacart leveraged ModernLoop to automate scheduling and streamline administrative tasks. The integration, coupled with enhanced communication through Slack, allowed Instacart to handle increased interview volumes without expanding their team. This transformation not only boosted recruiter productivity and reduced manual errors but also enhanced the overall candidate experience.
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“ModernLoop allowed us to triple our interview volume without adding more recruiters...the Chrome Plugin and Slack bot were game changers, reducing friction in the recruiter workflow and ensuring that all conversations and approvals were streamlined.”
Jess Dunn, Manager of People Technology
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Instacart

How Lattice used ModernLoop to double their Recruiting Coordinator Efficiency and get to a 1:6 RC to Recruiter ratio

As Lattice scaled, its recruiting team faced increasing hiring demands while maintaining a lean structure. With just one recruiting coordinator supporting five recruiters, Lattice’s team, lead by Nicole Hirsch, needed a way to streamline scheduling, improve efficiency, and ensure an exceptional candidate experience.
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“Our ratio of recruiting coordinators to recruiters used to be 1 to 3. Now, on paper, it’s 1 to 5. But in reality, because I also carry reqs myself, it’s closer to 1 to 6. And we’ve been able to maintain that efficiency thanks to ModernLoop.”
Nicole Hirsch, Director, Talent Acquisition
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Lattice

Here, have some more success stories.

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Jess Dunn
We were up and running with ModernLoop in five days, which blew me away... it was so painless!
instacart 2Manager of People Technology
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Lisa Dethmers-Pope
ModernLoop has made our teams workflow run so smoothly - specifically with our on-site loops. Lydia and her ML team are always readily available and always giving us the newest and hottest updates. I don’t know how we would schedule our company of 200+ without them. ModernLoop isn’t just an app we use, it’s embedded in the hiring process and the way we run recruiting here at Primer. So grateful to have been introduced to the ML team!
61535b93fdcbeb574979350f PrimerRecruiting Operations Manager, Primer.ai
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Elizabeth Whitaker
From a Hiring Manager perspective, we would not be able to operate as efficiently as we do without ModernLoop. We utilize the availability option and build out availability for all of the hiring managers. We also set parameters so that no one manager has more interviews than another. Prior to ModernLoop, we were manually tracking interview loads and balancing using a spreadsheet, which was extremely inefficient.
beyond finance logoSenior Manager, Talent Acquisition
615353f9942c340277245eeb Shannon Toomey
Shannon Toomey
As the first recruiter at a Series B startup, my days are packed! ModernLoop has been an absolute lifesaver for me to move quickly with scheduling, without sacrificing candidate experience. It's such a relief knowing ModernLoop is thoughtful by design, and gives me significant time back in my day to help our company grow.
6153579158b666116855950e DescriptLead Technical Recruiter, Descript
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Madison Eastman
ModernLoop has made Ramp’s coordination process smoother and more scalable. Most tools only focus on how interviews can be scheduled faster, but the ModernLoop team listens, alleviates the pain points, and optimizes all coordination aspects not just scheduling. ModernLoop has saved so much time with candidate and interviewer communication by preventing reschedules and leaving both ends more prepared. Plus, ModernLoop has created process around interview training. I couldn’t stress it enough - every recruiting team needs ModernLoop!
ramp iconRecruiting Coordinator, Ramp
6155efd4ce061f662ee8efa4 Deborah Riedesel
Deborah Riedesel
ModernLoop has played a vital role as a partner to our Coordination team, streamlining our interviewing process. It enables scalability amidst a surge in interview volumes while affording us more time to concentrate on other Recruiting projects. The load balancing feature effectively combats interviewer fatigue, pivotal for our hiring success amid rapid expansion. Its seamless integration with our toolkit equips the interviewing team with accurate, readily accessible information, ensuring preparedness for every interview.
6155efda1f371254d444b4b7 BenchlingRecruiting Operations Manager, Benchling
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Mallory Foutch
Our small yet formidable recruiting team thrives without a dedicated coordination/scheduling role. Instead, each recruiter manages a system independently—I'm lucky to have ModernLoop! Alongside my recruiting tasks, I regularly engage with our ML CSM, ensuring team updates and channeling feedback. ModernLoop empowers us, facilitating swift candidate management and seamless interviews. It enables efficient scheduling, freeing up time for candidate engagement. I'm a huge advocate for its transformative impact on our recruitment processes!
63d445dcf0150d65096cb519 Pave p 500Technical Recruiter, Pave
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Grace Derksen
ModernLoop has been a game-changer for Lob, automating tasks and simplifying workflows with its easy-to-use interface. Since its implementation, we've experienced a remarkable increase in efficiency, with tasks completed in record time. The customizable nature of ModernLoop has allowed us to tailor workflows to our exact needs, fostering collaboration and driving innovation! ModernLoop has become an essential tool for us at Lob, empowering our team to achieve more in less time.
lob logoSenior Recruiter, Lob
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Darci Wentz
Transitioning to ModernLoop was surprisingly smooth and intuitive! Despite initial uncertainties, the seamless combination of excellent product design, superior user experience, and responsive technical support made the switch painless. Within weeks, we were fully operational, saving our team time, frustration, and resources. The outstanding customer service ensures that any issues or suggestions for improvement are promptly addressed. Thank you, ModernLoop, for your exceptional support and service!
UdemylogoLead Talent Associate
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Cassidy Perkinson
ModernLoop has transformed our scheduling process. Not only is our Talent Acquisition Team able to schedule more quickly and efficiently, but we are also able to report on scheduling metrics, track interview volume, manage interviewer shadowing, and much more! The entire platform is thoughtfully designed and very user friendly. I can’t speak highly enough about the ModernLoop team and the impact they have made as a trusted partner. I can absolutely say that bringing on ModernLoop has been a great decision for our team and business.
Screenshot 2024 04 26 at 11.00.15 AMSpecialist, Talent Acquisition Operations
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brex

How ModernLoop helped Brex 2x their recruiter to coordinator ratio and grow their headcount 
over 50%.

Win over the cream of the crop with consistently great candidate experiences.
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Transforming High-Volume Hiring at Beyond Finance with ModernLoop

Beyond Finance, a leader in debt consolidation, faced challenges scaling its recruitment processes while managing over 1,500 interviews monthly. By implementing ModernLoop, they streamlined scheduling, improved candidate transparency through the Candidate Portal, and empowered recruiters to focus on engagement rather than admin tasks. The result? A scalable, efficient hiring process that supports rapid growth.
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How ModernLoop helped Tatari establish recruiting operations and hire 79 employees with a lean team

Win over the cream of the crop with consistently great candidate experiences.
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Ramp

How Ramp scheduled 450% more interviews and grew headcount by 700%

Win over the cream of the crop with consistently great candidate experiences.
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How 4 recruiters scheduled ~6,000 interviews in one year and grew Zerocater by 55%

Zerocater’s small recruiting team needed to make an outsized impact, but was up against challenges to scale.
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