Is ModernLoop a life sciences recruiting agency?

No. ModernLoop is interview scheduling software for in-house recruiting teams. If you run life sciences recruiting inside a pharmaceutical, biotech or medical technology company, ModernLoop schedules your interview loops from your ATS and your interviewers’ calendars, whether candidates come from your own sourcing or from an agency.

Can ModernLoop schedule a research presentation and one-on-ones in the same loop?

Yes. ModernLoop schedules group, panel, virtual and onsite interviews, so a presentation to the team and a run of one-on-ones sit in one interview plan. The scheduling algorithm proposes schedules from candidate availability, interviewer availability and interviewer load, and the candidate sees the whole agenda in the Candidate Portal.

Does ModernLoop work for biotech and pharmaceutical recruiting teams on Workday or Greenhouse?

Yes. ModernLoop integrates with Workday and Greenhouse, as well as Lever, Ashby and SmartRecruiters, with iCIMS coming soon. As candidates move stages in your ATS, Zero Click Scheduling sends interview requests and scheduling links automatically, and candidate emails appear to come from the recruiter or hiring manager.

How do you keep scientists from interview overload?

ModernLoop balances interviewer load across each pool, so the same few scientists don’t absorb every loop. Interviewer Training brings new interviewers in as shadows and reverse shadows and tracks which interview types each person is trained for, so your pool grows as you hire.

Is ModernLoop secure enough for life sciences companies?

ModernLoop has a SOC 2 Type 2 report and ISO 27001:2022 and ISO 27701:2019 certificates. Data is encrypted in transit (TLS 1.2+) and at rest (AES-256), sign-in runs through SSO with SCIM provisioning, and the trust center is monitored continuously by Vanta. Your security team can find the details on our Security page.

Life sciences recruiting software for scientific panels

Hiring a scientist rarely takes one interview. It takes a research presentation, a run of one-on-ones with specialists across functions, and leaders who sit at other sites or in other time zones. ModernLoop is life sciences recruiting software for in-house teams at pharmaceutical, biotech and medical technology companies: it schedules those loops from your ATS and your interviewers’ real calendars.

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Why interview scheduling is different in life sciences

Scientific hiring runs long loops with specialized interviewers, often across sites. Here is what makes it harder to schedule than a typical corporate loop.

Presentation rounds

Scientific candidates usually present their work to a room of scientists, then meet interviewers one on one. The talk needs an audience; each one-on-one needs the right specialist.

Lab time isn’t on calendars

Experiments, instrument bookings and lab work rarely make it onto calendars, so an open slot on screen isn’t always a free scientist.

Sites and time zones

Research, development, manufacturing and commercial teams often sit in different cities or countries, so one loop can span several time zones.

A specialist for every slot

A structural biologist, a process development engineer and a clinical scientist need different interviewers, and each slot has to come from people qualified to assess it.

Long loops break easily

The more interviewers in a loop, the more likely one has to cancel, and every reschedule ripples through the rest of the day.

Different loops, same week

Research, manufacturing and quality, clinical and commercial roles each run a different loop, and your coordinators run all of them at once.

The loops we schedule for life sciences teams

Long loops with many interviewers, across research, development, manufacturing and commercial teams. Whether you call it pharmaceutical recruiting or biotech recruiting, these are the loops that fill coordinators’ weeks.

Scientists and senior scientists. Hiring manager screen, a research presentation to the team, one-on-ones with scientists and cross-functional partners, and a conversation with department leadership.

Research associates and lab roles. Interviews with the hiring manager and the lab team, often with a lab tour on site.

Process development, manufacturing and quality. Site-based panels with operations and quality leaders, including people who work shifts at manufacturing sites.

Clinical development and medical affairs. Physicians and clinical scientists whose time is split between programs, sites and travel, so most of the loop runs on video.

Computational biology and data science. Technical and coding interviews, with CoderPad, HackerRank, CodeSignal or Codility sessions attached to the right interviews.

Regulatory, commercial and corporate. Regulatory affairs, market access, sales leadership, finance and other corporate roles, with cross-functional panels and field leaders who travel.

How ModernLoop fits life sciences

Set up the loop once per role. After that, ModernLoop does the calendar work for every candidate.

Interview plans hold the presentation and each one-on-one, with the suitable interviewers for every slot.
Interviewer profiles hold time zone, work hours, department, seniority and training level.
The scheduling algorithm uses candidate availability, interviewer availability and interviewer load to propose multiple schedules.
When an interviewer can’t make it, ModernLoop helps find the best replacement.
The Candidate Portal gives candidates the agenda, their interviewers’ LinkedIn profiles and one consistent video link.

See how panel scheduling works

6155efd4ce061f662ee8efa4 Deborah Riedesel

“ModernLoop has played a vital role as a partner to our Coordination team, streamlining our interviewing process. It enables scalability amidst a surge in interview volumes while affording us more time to concentrate on other Recruiting projects. The load balancing feature effectively combats interviewer fatigue, pivotal for our hiring success amid rapid expansion.”

Deborah Riedesel, Recruiting Operations Manager, Benchling

Grow your pool of trained interviewers.

Interviewer Training adds trainees to live interviews as shadows and reverse shadows, according to their progress and availability. You decide how many shadows and reverse shadows each program needs, and ModernLoop tracks each trainee’s feedback and progress.

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Follow up when an interviewer declines.

Reporting & Dashboards include interviewer insights, so you can follow up on declined or rescheduled interviews. When an interviewer can’t make it, ModernLoop helps find the best replacement.

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