Recruiting automation software for interview operations
Plenty of recruiting automation software can source and screen candidates. ModernLoop automates the part that fills a coordinator’s week: interviews. Scheduling starts when candidates change stage in your ATS, every request lands in one queue, and candidate updates go out without anyone chasing.
What can recruiting automation tools automate?
Map recruiting automation tools to the recruiter value chain: source, schedule, run the loop, administer the hire. Most teams use a different tool at each stage. ModernLoop automates the two in the middle.
Hiring process automation, from stage change to booked interview
Automated hiring that still sounds like your team. Scheduling starts from your ATS, coordinators work one queue, and candidate emails come from their recruiter or hiring manager.
Interview details, posted in Slack.
Each candidate can get a private Slack channel for the interview team, and ModernLoop sends interviewers automated Slack notifications and calendar invitations.
A coordinator’s week, before and after
Where a week of interview operations goes, and which tasks ModernLoop takes over. The judgment calls stay with your team.
| Day | Task | Before | With ModernLoop |
|---|---|---|---|
| Monday | Triage new scheduling requests | Requests arrive by Slack, email and ATS notes, and you rebuild the list every morning. | Recruiters request schedules in ModernLoop or from the Chrome extension in the ATS, with urgency notes. Every request lands in Scheduling Queues. |
| Monday | First-round interview requests | Copy availability into an email for each candidate who moved stage. | Zero Click Scheduling sends the request and scheduling link when the candidate moves stage, in the recruiter’s name. |
| Tuesday | Onsite and panel loops | Cross-check every calendar, time zone and working day, and count who has interviewed too often this week. | The scheduling algorithm proposes multiple schedules from candidate availability, interviewer availability and interviewer load. |
| Wednesday | Interviewer training | Track shadows in a spreadsheet and ask around for who’s ready. | With Interviewer Training, trainees are added as shadows and reverse shadows automatically; trainers record feedback and move trainees on in Slack. |
| Thursday | Declines and reschedules | Find a replacement, recheck every calendar, resend every invite. | ModernLoop helps find the best replacement, and interviewer insights help you follow up on declined and rescheduled interviews. |
| Friday | Weekly reporting | Export from the ATS and count by hand. | Reporting & Dashboards show scheduled and completed interviews against goals, plus conflicts and backlogs. |
| Every day | Reminders and confirmations | Chase interviewers and candidates one message at a time. | Automated Slack notifications, calendar invitations and email reminders. |
| Every day | Judgment calls | Yours. | Still yours: executive and confidential searches, accommodation requests and candidates who need a conversation. |
Works with your stack.
Go deeper on recruiting automation
One map for hiring and recruiting automation, and what to automate first.
How enterprise teams compare scheduling tools: criteria, ATS coverage and security.
What recruiting automation tools do, and how to evaluate them for your team.
A step-by-step look at automating the recruitment process.