Free interview scheduling templates
Copy-paste emails and ready-to-fill schedules for the busiest part of a coordinator’s week. Use them as they are, or let ModernLoop send them for you.
Templates for every step of scheduling
Each one is free, written for coordinators and easy to adapt to your own process.
Every email between “we’d like to meet you” and “thank you for today”: the scheduling request, confirmations for single interviews, panels, virtual onsites and multi-day loops, a reminder, reschedules, no-shows, a cancellation and a thank-you.
One row per interview with the date, the time in both time zones, interviewers, format, video link, notes and status, plus a panel and loop version that turns into a candidate itinerary.
Plan the loop before you schedule it: one row per interview with the competency it tests, the interviewer pool, the format and length, and whether a trainee can shadow.
Let ModernLoop send these for you.
Templates save typing. Zero Click Scheduling saves the email: as candidates move stages in your ATS, the interview request and scheduling link go out automatically, and the email appears to come from the recruiter or hiring manager. Candidates pick a time from the interviewers’ availability.
Prefer your own words? Send custom candidate emails and calendar invites, give every interview one consistent Zoom or Google Meet link, and keep the whole schedule in a branded Candidate Portal.
